7 reasons why you need the cloud

Posted by: INSZoom | Date: January 21, 2015

For firm or business decision-makers, deciding to invest in new software takes thought and planning. Understandably, they want to know the costs, benefits, detriments and what to expect months and years down the road from the program and provider. Purchasing a program that isn’t right for the firm or company can cause a major headache and in the end, will not only waste time and money, but put decision-makers off the idea of implementing new technology again.

The decision to purchase cloud-based case management software is a big one no matter what size the business, but immigration professionals can rest assured, using a strong immigration-focused CMS will do nothing but improve their daily lives and their companies’ bottom lines.

“The decision to purchase cloud-based case management software is a big one no matter what size the business.”

1. Necessary integration
Investing in the cloud promotes businesses and firms to integrate their existing programs with the CMS. HR departments can consolidate their time and data by integrating their human resources management and case management platforms, and attorneys can do the same by uniting their email and calendar applications with their CMS.

These integrations not only ensure information is consolidated on the user’s end, but also where it’s stored. This greatly reduces the challenges of accurate reporting and, if the situation arises, answering discovery requests.

2. Improved scalability
Sometimes businesses need more space, other times they realize they’ve taken on too much. Using a cloud-based CMS allows expanding companies and firms to quickly purchase more storage space from their provider, which is perfect for businesses that expect to take on new clients and matters in 2015.

3. Less hardware
A major plus of the cloud is the lack of hardware firms and companies need to use it. Businesses will continue to provide computers to their staff, but they no longer have to worry about servers that take up space and need additional security. Having the best hard drives and other electronic equipment is the cloud provider’s responsibility.

Companies and firms that use their own in-house servers for a CMS program will need to make a significant capital investment if they want to enlarge their storage space. They’ll also need to upgrade the equipment at least once every five to seven years.

Immigration professionals can find freedom and security in the cloud.Immigration professionals can find freedom and security in the cloud.

4. Quicker updates
Immigration professionals need the latest information and most up-to-date forms as soon as possible – meaning within a day, not weeks. CMS programs not based in the cloud are more troublesome to update because the vendor has to provide a separate upgrade or new version that users then have to install. Cloud-based platforms can be updated quickly and efficiently, with little to no work needed on the users end. If new forms come out, the attorneys and HR professionals can have them in as few as 24 hours.

5. Enhanced flexibility
Busy and traveling immigration attorneys need to be able to connect to work at a moment’s notice and anywhere in the world.  A cloud-based CMS makes sure this can happen. All it takes is an Internet connection and the right security access to sign in to the CMS and work. This option is also great for firms and companies that allow employees to work from home.

6. Power security
There are whispers the cloud isn’t as secure as people think, but firms and businesses working with a credible vendor that uses advanced physical and informational security don’t need to worry. The cloud provides the security HR departments and law firms need to protect sensitive and confidential information.

“The cloud provides the security HR departments and law firms need to protect sensitive and confidential information.”

Additionally, the physical security used on most data centers is much better than the security of the average office building, so professionals can worry less about what will happen to their data if there’s a disaster such as flooding or fire.

Cloud vendors also routinely backup data from one data center to another. If physical harm is done to the facility, data remains safe in another center in a geographically separate area.

7. Convenient IT support
Many firms and businesses dread the moment they need to call their third-party IT provider or email their in-house staff. For most immigration professionals, addressing technology issues isn’t their strong suit and for a majority of companies and law offices, paying for additional IT help is a financial drain. Businesses can cut down on what they spend on extra IT help by using a vendor that provides IT services for their cloud-based CMS.