Don’t Just Scan This Article: The Latest News On Barcodes Straight From USCIS and INSZoom, The Immigration Case Management Software Leader
Posted by: INSZoom | Date: November 15, 2013
New Barcode Updates
INSZoom’s focus on always staying at the leading edge of new technology and engaging with Government agencies as it did with the USCIS on the bar coded forms, recently had a big payoff when the company was invited to participate in a stakeholder conference with USCIS. On November 6, 2013, key INSZoom immigration case management software staff and other stakeholders involved in the immigration process participated in a teleconference with USCIS to discuss issues and concerns about USCIS’ new barcode forms.
In this stakeholder conference, USCIS shared its vision and reasons for moving forward with new barcode technology. These reasons included the agency’s motivation to implement more standardized, efficient and error-free methods that use technology efficaciously. Barcodes are much more effective and accurate than the previous technology (manually entering data or using OCR scans to capture data and transfer to a database system).
Forms Affected by the New Barcode Updates
USCIS also shared future goals. Currently the forms that use the new barcode technology include the following:
- Form I-90
- Form I-824
- Form I-131
- Form G-28
In the near future, Phase Two will introduce barcode technology for the following additional forms:
- Form N-400
- Form I-821
- Form I-765
- Form I-130
- Form I-485
Also in the stakeholder teleconference, USCIS shared key issues they faced when developing the new barcode technology and problems they currently see from applicants:
- Missing data
- Data shifted to other fields when the barcode was scanned
- Damaged barcodes
To address these issues and ensure there is no delay in case processing, USCIS suggested the following:
- Don’t reuse forms; always create new forms for each case.
- If the data on a form changes, reprint the complete form and not just a single page.
- Do not damage the barcode; this may result in inaccurate information being uploaded to USCIS’ systems.
- Follow a single protocol for completing the form. Either electronically fill out the form or hand write it. Do not mix the two in a single form.
- In many cases forms from a case management provider are not in sync with the USCIS form. This is not the case with INSZoom’s forms, by the way. We pride ourselves on our technology’s ability to sync with the federal government’s systems!
How USCIS Guidance Will Help Immigration Case Management Software Companies
USCIS plans to share their barcode specifications shortly that will help immigration case management software providers like INSZoom ensure accurate syncing of data from their forms with the USCIS systems.
We at INSZoom applaud USCIS’ efforts to introduce new and robust technology methods such as the new barcode technology. This will result in a significant reduction in erroneous information passing through digital systems. In the long run it will reduce redundancy and increase efficiency, two things that we try to do with all of our technology solutions!