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Improve accuracy and efficiency in the H-1B application process

posted by: INSZoom date: Mar 19, 2015 Compliance, Immigration case management comments: Comments Off on Improve accuracy and efficiency in the H-1B application process

There's little certainty when applying for H-1B visas, but creating an accurate and efficient workflow is the only way to ensure your applications stand a chance of being reviewed and approved.

Not every H-1B application will be reviewed by U.S. Citizenship and Immigration Services, and even fewer of those will be granted a visa. Numerous factors come into play for H-1B visas.

"To establish an accurate and efficient workflow you need technological help."

Reduce the element of chance
USCIS receives more H-1B petitions than it can approve every year, and while there will always be an element of chance to the situation, you can minimize the risk of USCIS rejecting your applications. To give your applications the best opportunity to be reviewed, you need to have a strong H-1B petition workflow – one that is methodical and supports accuracy.

Only by following the proper steps closely can you feel confident you haven't missed anything and that your petitions have a high chance of success after you hit send.

Consider how the process really works
For every H-1B season, there's a maximum number of applications USCIS accepts. USCIS will begin taking H-1B visa applications on April 1, but it will stop accepting them once applications hit the 65,000 limit, which is usually within five days, according to the USCIS website. If there's an excessive amount of applications in the first five days, USCIS uses a lottery to determine which applications are reviewed. The petitions not selected by the lottery or are received after USCIS closes the application period are automatically rejected.

However, not every application received will count toward the cap or the lottery. The first 20,000 H-1B petitions for foreign workers with the equivalent of U.S. master's degrees or higher are exempt from the total 65,000.

It's always important to get your H-1B applications in on April 1, but you also have a slightly better chance of receiving a visa if your foreign workers' petitions aren't part of the cap.

In addition to worrying about whether your application will be submitted in time and selected for review, it's crucial your applications are complete and entirely accurate. Small mistakes can cause USCIS to deny petitions if they aren't rejected due to the cap.

Manually keeping track of the H-1B application process can lead to a mess. Manually keeping track of the H-1B application process can lead to a mess.

Let INSZoom help 
To establish an accurate and efficient workflow you need technological help. While it's technically possible to keep track of the many steps of an H-1B petition by using spreadsheets, a calendar and paper files, it's inefficient and risky. Trying to juggle the many preapplication filing tasks for dozens of clients by using old-fashioned tracking methods is asking for trouble and could lead to displeased clients.

Without tools like INSZoom's immigration case management software, you run the chance of losing track of dates, misplacing important paperwork and taking up precious time by searching for forms, organizing information and checking what comes next.

Instead of relying on slow processes that increase the risk you'll miss a step, INSZoom's platform offers template workflows and gives you the ability to create custom processes. Once you implement INSZoom, you can immediately start working with your H-1B clients through the platform. You can also create specific workflows for H-1B applications with special needs, such as applicants with spouses and children who need to apply for H-4 visas or employment authorization.

By investing in automated workflows and cloud technology, you improve your chances of remaining 100 percent compliant with immigration application guidelines, having your petitions in on time and receiving H-1B visas for your clients. With INSZoom, you can do all of this while saving time and reducing the stress of the application process. 

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