Many organizations and nonprofits rely on immigration-related grants to provide necessary services to their clients. Without these grants, many organizations wouldn't be able to pay their attorneys and staff or even keep the lights on. However, winning these funds is a complex process and there's stiff competition, whether the money is awarded by a federal, state or local government, or even a private entity.
In most cases, the organizations need to report detailed information regarding their processes and clients, unfortunately, this information can be spread not only across different computers within one office, but through many offices around the globe. Gathering all of this data can be a tedious and painful process if the organization doesn't have an efficient system in place.
Technology is here to help
"Immigration services organizations and nonprofits can utilize state-of-the-art technology to ensure every piece of datum is at their fingertips whenever they need it."
Luckily, immigration services organizations and nonprofits can utilize state-of-the-art technology to ensure every piece of datum is at their fingertips whenever they need it. By investing in an immigration case management program, the organization can retain all of its client files and business information in one place – the cloud.
Through cloud technology, the case management system is available to everyone in the organization at once, so there's no need for information to be put in another system first or wait to be uploaded. All relevant information gets added to the program in real time, whether the staff member is in the U.S., India or anywhere else they can find an Internet connection.
A strong immigration case management system fully integrates with the organization's website, email, calendar and if necessary, billing system. This makes it even easier to ensure all information makes it into the cloud. Information added to the calendar can quickly be synced over to the cloud and vice versa. Additionally, important dates and alerts can be sent to staff members through their email, ensuring they get the message whether or not they're signed into the program.
Full reporting capabilities
While cloud-based case management software provides numerous benefits to any institution, immigration services organizations and nonprofits get the most advantage from the reporting options within the platform. Not only does the system provide ready-made built-in reports, but it also has customizable options so an organization can meet every specific reporting requirement created by the grant-awarding body.
Many community and nonprofit institutions have to watch their budget – running out of money isn't an option if they want to help as many people as possible. A comprehensive immigration case management system may appear to be a significant upfront investment, but in the long run, will save any organization money by improving efficiency and reducing the man hours needed to gather information for grant reporting.