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Considerations before changing technology

posted by: INSZoom date: Apr 20, 2015 Data security comments: Comments Off on Considerations before changing technology
Law firms need the right tools to streamline operations.

More technology is available to law firms than ever before. However, decision-makers need to conduct a thorough evaluation of their internal needs before selecting a new platform. Some law firms struggle to effectively manage changes, but many benefits can be acquired through new technology, such as better client relations, improved organization and increased efficiency. Here are some considerations before adopting a new case management platform:

Ask for input from all levels of the organization
It's important to treat end users as stakeholders in the decision-making process. This helps law firm employees to be more engaged in the transition to new technology. Asking for input helps firms put together a more complete picture of the technology needed for everyone to be more efficient. Depending on the unique needs of the firm, a highly user-friendly platform may be the best choice.

Understand everyone adapts at a difference pace
Technology has already caused significant changes in legal practices and given lawyers the ability to work from almost anywhere at any time. Law firms include attorneys from multiple generations, and while millennials may be comfortable with advanced systems, older employees may have a steeper learning curve. Younger lawyers want technology to make their jobs easier and give them more flexibility, such as the ability to telecommute. Requiring attorneys to only work from the office can be limiting, especially with cloud storage, mobile devices and laptops that make mobility simple. Leaders need to enable lawyers to have more flexibility and help older employees adapt to changes. 

What do law firms need in a technology provider?What do law firms need in a technology provider?

Understand data security
Data breaches are becoming a more significant problem across many industries, and law firms need to take steps to protect their data to avoid a breach of confidentiality with their clients. When moving to a cloud-based platform, law firms need to consider how they will secure their infrastructure, according to FindLaw. Many firms use public Internet, which increases the risks of security breaches. Although public networks have become more secure in the past few years, using the cloud in this environment can open a firm up for vulnerabilities. Law firms need to assess their current data security protection and determine if any upgrades are needed. 

Identify key areas that need improvement
Law firms may have multiple goals when they adopt new technology, but it's important to prioritize the top objectives. Case management software achieves multiple goals. Whether it's enabling document collaboration so lawyers can work outside of the office or streamlining workflow, INSZoom's platform helps firms meet these goals.

Partner with a vendor
Successful technology implementation often hinges on a law firm's relationship with its technology vendor. A vendor will be a partner for the long haul, so it's important to select the right one. Law firms need a platform that can integrate with their pre-existing internal systems so they don't face additional costs. INSZoom's case management software allows law firms to streamline workflow and improve collaboration without missing any important case deadlines, plus it offers support through the life of the relationship. 

date:  Apr 20, 2015 comments:  Comments Off on Considerations before changing technology
by:  INSZoom category:  Data security Read More

It takes time to save time

posted by: INSZoom date: Apr 20, 2015 Money and time saving tips comments: Comments Off on It takes time to save time
Not understanding technology can hurt firm profitability.

Everyone is familiar with the expression "time is money," but it's especially true for lawyers who use billable hours. Attorneys who spend too many hours on administrative tasks could be wasting time they need to do important work on their cases. Inefficient workflows jeopardize the profitability of the firm. 

Technology is becoming more important, whether firms are prepared or not
The legal industry has been slow to adopt new technology, and it could be harming firms. While lawyers may be adept at tracking hours and recording codes for client billing, they only have the basic skills in other programs, such as Microsoft Word, Outlook, Excel and Adobe Acrobat. which are not enough. All of these programs have the potential to streamline workflow for lawyers, but gaps in knowledge impair their ability to accomplish tasks. 

Casey Flaherty, corporate counsel for Kia Motors America, Inc., designed a technology competency audit to test firms on basic office program skills. The test has three tasks that can include formatting a motion in Word, creating an arbitration index in Excel or formatting a contract. Flaherty can complete the audit in 30 minutes and set one hour as a passing score. In the times he has administered the audit, all the associates have failed. The longest length of time for three tasks was eight hours. It's clear that a lack of technology savvy could be holding some firms back. 

Lawyers need to learn to use technology more efficiently.Lawyers need to learn to use technology more efficiently.

In addition, clients expect lawyers to use the latest technology. Mobile devices and the Internet have opened up a new world of possibilities. Law firms do not need to send clients a large stack of paperwork. Many documents can be sent electronically, which saves time and cuts costs. As the business of law continues to become more competitive, firms must meet these client expectations to maintain a strategic advantage. If lawyers don't adapt now, firms could fall behind. 

How to improve technology use when there's no time
Many lawyers are already pressed for time, which is stressful when they need to learn to use new systems. When it comes to immigration law, different processes have strict deadlines. However, firms need to make time to learn about technology and implement processes that will save time in the long run. 

Most lawyers have enough awareness of the functionality of their billing software to track their hours, but they may be overlooking shortcuts that would save them time, such as text expansion, duplication and hot keys. These features are useful for repetitive tasks and can save time when entering information. Attorneys need to know the most efficient way to work with all the software they use when performing tasks to avoid missing billable time.

Although learning shortcuts takes time that lawyers feel like they don't have, it can help firms establish more efficient processes. Attorneys will be able to save minutes or even hours in the future. Shortcuts and hot keys in Word and Outlook are essential for a number of tasks, but it's also important for employees to have a strong working knowledge of how to use the firm's case management software in relation to these programs. 

INSZoom saves immigration law firms time and money
Firms may have multiple inefficiencies they don't know about. INSZoom's case management software allows lawyers to create a streamlined workflow and cut down on the length of time it takes to file visa petitions. INSZoom helped one firm cut the process in half simply by using the platform's email and letter templates.

date:  Apr 20, 2015 comments:  Comments Off on It takes time to save time
by:  INSZoom category:  Money and time saving tips Read More

Does your firm's software protect against security risks? [Video]

posted by: INSZoom date: Apr 20, 2015 News comments: Comments Off on Does your firm's software protect against security risks? [Video]
Does your firm's software protect you from security risks?

Data security is a growing concern for many organizations. In 2014, there were 783 data breaches, exposing 675 million records.

Law firms in particular can find themselves breaching confidentiality if they don’t take the proper steps to secure their internal systems. 

Does your software offer strong enough protection? INSZoom partners with vendors and invests in the latest technology to keep data secure. Not only can organizations be confident that they won’t be exposed to vulnerabilities, but INSZoom also backs up data in three separate U.S. locations every 15 minutes in three separate U.S. locations to prevent it from being lost in a natural disaster. 

As visa regulations change, firms with INSZoom remain protected and maintain a high level of compliance.

Additionally, INSZoom audits its platform each year to make further improvements to security.

Thanks for watching and check back for more immigration news. 

date:  Apr 20, 2015 comments:  Comments Off on Does your firm's software protect against security risks? [Video]
by:  INSZoom category:  News Read More

Bringing new associates up to speed [Video]

posted by: INSZoom date: Apr 20, 2015 Money and time saving tips comments: Comments Off on Bringing new associates up to speed [Video]
Getting new associates up to speed

How long does it take new employees to learn the ropes when they first start at your company? It takes many workers eight months after starting a new job to reach full productivity. Lengthy onboarding or a lack of a formalized processes can harm the efficiency of the whole team.

What can be done to improve your staff onboarding procedures?

Robust technology such as case management software helps new associates get up to speed more quickly. With INSZoom, all employees can follow a unified workflow. As attorneys start taking on cases, their co-workers can share case notes so new hires are up to date on the nuances of each case. In addition, new human resources hires can access case files for all the information they need.

Thanks for watching and be sure to check back with INSZoom for more immigration news. 

date:  Apr 20, 2015 comments:  Comments Off on Bringing new associates up to speed [Video]
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INSZoom saves time with integration [Video]

posted by: INSZoom date: Apr 16, 2015 Money and time saving tips comments: Comments Off on INSZoom saves time with integration [Video]
INSZoom saves time with integration

Companies that need to save time, boost efficiency and reduce billing errors should consider partnering with INSZoom.

When handling immigration issues, firms need to be as organized as possible. INSZoom’s platform completely integrates with business management or human resources software to ensure all data is stored in one place. Whether it’s SAP, PeopleSoft or another HR application, information can be shared back and forth between these systems and the case management software, ensuring billable time and tasks are never overlooked. 

Beyond integrating with business management platforms, INSZoom combines with an organization’s billing system to ensure clients are billed consistently and accurately.

Thanks for watching and check back with INSZoom for more immigration news.

date:  Apr 16, 2015 comments:  Comments Off on INSZoom saves time with integration [Video]
by:  INSZoom category:  Money and time saving tips Read More
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